{"id":31,"date":"2020-09-24T17:00:07","date_gmt":"2020-09-24T14:00:07","guid":{"rendered":"https:\/\/cubtar.com\/en\/blog\/?p=31"},"modified":"2021-07-29T13:50:42","modified_gmt":"2021-07-29T10:50:42","slug":"how-to-digitize-your-paperwork","status":"publish","type":"post","link":"https:\/\/cubtar.com\/en\/blog\/how-to-digitize-your-paperwork\/","title":{"rendered":"Auto Repair Shop Nightmares: Digitizing paperwork"},"content":{"rendered":"\n<p>Over recent years, we have seen a first-time occurring technology revolution.&nbsp; Whether we love this advancement or not, we have to adapt to it. And I don\u2019t have to say that, in a few years, there will be nothing that can be done manually but by computers.&nbsp;<br><br>Indeed, we have all become too adapted to paperwork that we hardly want to change the way it works. However, insurance companies now are demanding digitized PDFs instead of a regular paper sent by fax or by mail service.&nbsp;<br>The problem is how we can make this migration so easy for you, Auto Repair Shop owners, that you don\u2019t feel too stressed while doing so?<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_83 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6a417c5c05026\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #444444;color:#444444\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #444444;color:#444444\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6a417c5c05026\"  aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/cubtar.com\/en\/blog\/how-to-digitize-your-paperwork\/#Why_Should_we_Adapt_Ourselves_to_Technology\" >Why Should we Adapt Ourselves to Technology?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/cubtar.com\/en\/blog\/how-to-digitize-your-paperwork\/#Manual_Paperwork_and_Invoicing_vs_Automated_Paperwork_-_The_Cost\" >Manual Paperwork and Invoicing vs Automated Paperwork - The Cost:<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/cubtar.com\/en\/blog\/how-to-digitize-your-paperwork\/#Manual_Paperwork_and_Invoicing_vs_Automated_Paperwork_-_The_Time\" >Manual Paperwork and Invoicing vs Automated Paperwork - The Time:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/cubtar.com\/en\/blog\/how-to-digitize-your-paperwork\/#Method_1_Of_3_To_Digitize_Paperwork_Scanning_And_Copying\" >Method 1 Of 3 To Digitize Paperwork: Scanning And Copying:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/cubtar.com\/en\/blog\/how-to-digitize-your-paperwork\/#Method_2_Of_3_To_Digitize_Paperwork_Using_Online_Softwares\" >Method 2 Of 3 To Digitize Paperwork: Using Online Softwares:&nbsp;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/cubtar.com\/en\/blog\/how-to-digitize-your-paperwork\/#Method_3_Of_3_To_Digitize_Paperwork_Using_Cubtar\" >Method 3 Of 3 To Digitize Paperwork: Using Cubtar:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/cubtar.com\/en\/blog\/how-to-digitize-your-paperwork\/#Special_Offer_For_YOU\" >Special Offer For YOU!<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Why_Should_we_Adapt_Ourselves_to_Technology\"><\/span>Why Should we Adapt Ourselves to Technology?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>You might be wondering right now, why should we care about having a complicated technical application instead of just have a pen and paper?<\/p>\n\n\n\n<p>And as we can see, in today\u2019s world, sharing information is no longer hard at all. With a click, you can have a file delivered to multiple people around the world in 3 seconds.<\/p>\n\n\n\n<p>However, I would like to dive into a different aspect of technology. The cost.&nbsp;<\/p>\n\n\n\n<p>Whenever I speak to business owners, I believe the cost is what matters the most. That\u2019s because no one wants to lose money, right?&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Manual Paperwork and Invoicing vs Automated Paperwork &#8211; The Cost:<\/h3>\n\n\n\n<p>Having an app that will automate all the work for you will be very costly, right? As you will pay like 100$ or 120$ one-time fee to get the app working for you.&nbsp;<\/p>\n\n\n\n<p>Instead, sending a paper by fax or going to a governmental place to have your paperwork done is pretty much cheaper as you will only pay like 10$ or 15$<\/p>\n\n\n\n<p>However, thinking in the long run, you will see that you will have to multiply those 10$ by 10 or 15 based on the size of your business.<\/p>\n\n\n\n<p>As your business, grows more you will need to have more paper and therefore, pay more money.<\/p>\n\n\n\n<p>On the other hand, when you think of an automation or workflow management app, you will see that you pay once for any number of clients.&nbsp;<\/p>\n\n\n\n<p>Therefore, when you have to legalize 120 paper or so, you will find that you almost didn\u2019t pay 1$ per paper or document.&nbsp;<\/p>\n\n\n\n<p>And as you scale more, the cost keeps decreasing. Not only the cost decreases, but there is also another important aspect that will be optimized as well.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Manual Paperwork and Invoicing vs Automated Paperwork &#8211; The Time:<\/h2>\n\n\n\n<p><strong><em>Time is money, isn\u2019t it?<\/em><\/strong><\/p>\n\n\n\n<p>Imagine the following scenario:&nbsp;<\/p>\n\n\n\n<p><strong><em>\u201cThis month, you have 7 customers with 7 SUV cars that have really severe damages. You, as a workshop, have to send to the different insurance companies of these 7 cars to have the required funding.&nbsp;<\/em><\/strong><\/p>\n\n\n\n<p><strong><em>The insurance companies answered you, \u2018Of Course!, may you please send us a report with the damages to the car?\u2019<\/em><\/strong><\/p>\n\n\n\n<p><strong><em>Then you sit in front of every car and wrote manually every damage<\/em><\/strong>. <strong>You then<em> went back and told them that you have done it.&nbsp;<\/em><\/strong><\/p>\n\n\n\n<p><strong><em>They return to you, \u2018Awesome, now after sending and looking at these reports, we would like to know the invoices for such damages.\u2019<\/em><\/strong><\/p>\n\n\n\n<p><strong><em>You generate the invoices and re-send everything to them either by fax or by any mail service.\u201d<\/em><\/strong><\/p>\n\n\n\n<p>Now if you have a workflow management app, you will open the app. You will then put the details of the car with the prices, and click generate then share.&nbsp;<\/p>\n\n\n\n<p>In 30 minutes only, you have a report of the damages within the cars, the prices of the fixes, and they are already sent to the insurance companies alongside pictures with those damages.<\/p>\n\n\n\n<p>Now, how can we automate or digitize such a process?<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Method_1_Of_3_To_Digitize_Paperwork_Scanning_And_Copying\"><\/span>Method 1 Of 3 To Digitize Paperwork: Scanning And Copying:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>You can indeed scan your documents by a mobile app or a real scanner and get a copy of them on your computer.&nbsp;<\/p>\n\n\n\n<p>This can be achieved easily (and freely) by downloading a <a href=\"https:\/\/play.google.com\/store\/apps\/details?id=com.glority.everlens&amp;hl=en\"><strong>MobileScanner<\/strong><\/a> App from the play store or AppStore and take a close picture of the documents that are required to be scanned.&nbsp;<\/p>\n\n\n\n<p>Afterward, you can use those copies to create a PDF document that is similar to the scanned copies in their format, and you can mail those copies to the insurance companies.<\/p>\n\n\n\n<p>Take in mind that creating a PDF document can be either achieved by Adobe PDF creator or online google docs. You have to be good with PDF formatting to be able to achieve this cleanly.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/cubtar.com\/en\/blog\/wp-content\/uploads\/2020\/09\/assaaaa.jpg\" alt=\"How to Digitize Paperwork\" class=\"wp-image-34\" width=\"810\" height=\"430\" srcset=\"https:\/\/cubtar.com\/en\/blog\/wp-content\/uploads\/2020\/09\/assaaaa.jpg 512w, https:\/\/cubtar.com\/en\/blog\/wp-content\/uploads\/2020\/09\/assaaaa-300x159.jpg 300w\" sizes=\"auto, (max-width: 810px) 100vw, 810px\" \/><figcaption>Mobile Scan to PDF<\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Method_2_Of_3_To_Digitize_Paperwork_Using_Online_Softwares\"><\/span>Method 2 Of 3 To Digitize Paperwork: Using Online Softwares:&nbsp;<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>With a bunch of online software, you can enter the data you wish to enter online and then just add them together in one pdf that will be your final report.&nbsp;<\/p>\n\n\n\n<p>Some of these platforms would be:<\/p>\n\n\n\n<p>1- <a href=\"https:\/\/quickbooks.intuit.com\/global\/\"><strong>QuickBooks<\/strong><\/a><\/p>\n\n\n\n<p>2- <a href=\"https:\/\/www.freshbooks.com\/\"><strong>FreshBooks<\/strong><\/a><\/p>\n\n\n\n<p>3- <a href=\"https:\/\/www.elorus.com\/en\/\"><strong>Elorus<\/strong><\/a><\/p>\n\n\n\n<p>And there will be many more platforms that you can use to achieve your goal.&nbsp;<\/p>\n\n\n\n<p>However, keep in mind that you have to use different software for different purposes as there will be platforms that are specifically targeted for invoicing, others for fleet reports, and much more.<\/p>\n\n\n\n<p>For example, to use QuickBooks to generate an invoice, you have to:&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>From the <strong>QuickBooks<\/strong> Home screen or the Customer menu, select <strong>Create Invoices<\/strong>.<\/li><li>On the Customer: Job drop-down, select a customer or customer job. The available Estimates window appears.<\/li><li>Choose the estimate you want to include in the <strong>invoice<\/strong>. &#8230;<\/li><li>When the <strong>invoice<\/strong> appears, edit the information as needed.<\/li><li>Select Save &amp; Close.<\/li><\/ol>\n\n\n\n<p>After that, you can stack those reports generated separately by each platform in one document for your insurance company.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Method_3_Of_3_To_Digitize_Paperwork_Using_Cubtar\"><\/span>Method 3 Of 3 To Digitize Paperwork: Using Cubtar:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Cubtar is a software explicitly targeted for Auto Repair Shop owners who want to take their shop business into the next level.<\/p>\n\n\n\n<p>With Cubtar, you can easily log in to your software, go to the Invoices tab, add the details with the car\u2019s details and the target insurance company, and sit back on your chair.<\/p>\n\n\n\n<p>In seconds, Cubtar will give you a printable PDF file with the invoice, the damages in the car, the costs of each repair separately, and a picture showing the places for the damages and much more.<\/p>\n\n\n\n<p>You can also go to add a car and mark explicitly on each part of the car with the damages that occurred to that part. This way, you will be able to have an automated report that is customized for the required car in seconds.<\/p>\n\n\n\n<p>That\u2019s because Cubtar is an application that is mainly created for Auto Repair Shops to use. The people who\u2019ve worked on this application are all Auto Repair Shop owners who have put all you need in one place.<\/p>\n\n\n\n<p><strong>Are you worried about the prices?<\/strong><br><br>I don\u2019t think you should be as Cubtar has very competitive plans to meet all Auto Repair Shops from a small one-branch auto repair shop to multi-branched shops.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Special_Offer_For_YOU\"><\/span>Special Offer For YOU!<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>In Cubtar, we know that you might be skeptical about using a new platform and you might not feel really comfortable.&nbsp;<\/p>\n\n\n\n<p>That\u2019s why Cubtar allows a free demo for all its new users. You can always head to <a href=\"https:\/\/cubtar.com\/en\/contact-us\"><strong>Contact Us<\/strong><\/a> page and send a message for Cubtar to ask for a demo!<\/p>\n\n\n\n<p>Don\u2019t forget to follow our blog to look at our tips for all the problems facing you!<\/p>\n<div class=\"fb-background-color\">\n\t\t\t  <div \n\t\t\t  \tclass = \"fb-comments\" \n\t\t\t  \tdata-href = \"https:\/\/cubtar.com\/en\/blog\/how-to-digitize-your-paperwork\/\"\n\t\t\t  \tdata-numposts = \"10\"\n\t\t\t  \tdata-lazy = \"true\"\n\t\t\t\tdata-colorscheme = \"light\"\n\t\t\t\tdata-order-by = \"social\"\n\t\t\t\tdata-mobile=true>\n\t\t\t  <\/div><\/div>\n\t\t  <style>\n\t\t    .fb-background-color {\n\t\t\t\tbackground: #ffffff !important;\n\t\t\t}\n\t\t\t.fb_iframe_widget_fluid_desktop iframe {\n\t\t\t    width: 100% !important;\n\t\t\t}\n\t\t  <\/style>\n\t\t  ","protected":false},"excerpt":{"rendered":"<p>Over recent years, we have seen a first-time occurring technology revolution.&nbsp; Whether we love this advancement or not, we have to adapt to it. And I don\u2019t have to say that, in a few years, there will be nothing that can be done manually but by computers.&nbsp;Indeed, we have all become too adapted to paperwork&hellip;&nbsp;<a href=\"https:\/\/cubtar.com\/en\/blog\/how-to-digitize-your-paperwork\/\" class=\"\" rel=\"bookmark\">Read More &raquo;<span class=\"screen-reader-text\">Auto Repair Shop Nightmares: Digitizing paperwork<\/span><\/a><\/p>\n","protected":false},"author":3,"featured_media":32,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"neve_meta_sidebar":"default","neve_meta_container":"","neve_meta_enable_content_width":"","neve_meta_content_width":0,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":""},"categories":[4],"tags":[],"class_list":["post-31","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-advice"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Auto Repair Shop Nightmares: Digitizing paperwork &#8212; Cubtar - Blog<\/title>\n<meta name=\"description\" content=\"Digitizing your paperwork is no longer that hard. 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